Corporate Movers Share 12 Secrets to a Successful Move

undefinedIf you’re a small business owner or an office manager, moving to a new office can feel like an overwhelming project. A successful office relocation takes an extraordinary amount of time and effort, plus a good dose of help from corporate movers. If you’re unprepared, you could easily get lost trying to plan your move.

At College Hunks Hauling Junk and Moving®, our corporate movers know how complicated these projects can be. Luckily, we also know what steps you can take to make office relocations more manageable.

Getting ready for the move to a new office? Then you’ll want to take a look at the following 12 tips...

Tips for Planning Your Office Move

1. Give Yourself Time to Plan

If you’re moving your business to a new location, you’ll need to plan your move well in advance. Smaller businesses will need to start planning at least six months in advance. This gives you:

  • Two months of high-level project planning
  • Two months to coordinate the details of your move
  • Two months to implement your moving plan

Larger businesses will need significantly more time to plan a relocation. If you have an especially large office, you may need to hire a third-party moving coordinator.

2. Review All Building Rules

When you’re planning an office move, it’s important that you’re familiar with all applicable building rules. The worst time to find out about an inconvenient or unexpected rule is in the middle of your move. So make sure that you review these rules early and that you check them regularly while planning your move.

3. Perform a Moving Inventory

Before moving to a new office, you’ll want to take stock of your office inventory. Figure out what you’re taking with you, what you’re getting rid of, and what you’ll need to purchase for your new space. Corporate movers can help you move what you’re taking and junk what you no longer need, but you’ll need to order new furniture, equipment, and supplies well in advance.

4. Coordinate IT Separately

When it comes to your office IT systems, you’ll need a separate plan for getting your new office online. Corporate movers can pack, load, and unload office electronics, but you’ll need someone else to disconnect and reconnect these systems. That will require careful planning with your IT team.

Tips for Hiring Corporate Movers

5. Hire Experienced Corporate Movers

By hiring your moving company as early as possible, you’ll enjoy a smoother, less-stressful move. Experienced corporate movers can help you plan your project, giving you tips on how to manage different aspects of your move and spotting potential obstacles early on. The key is finding movers who understand the ins-and-outs of corporate moves, and who are willing to go the extra mile for their clients.

6. Check for Moving Insurance

Moving insurance is a must-have feature for any corporate moving company. Any moving company hired for an office relocation should be fully insured and should be able to provide a copy of their moving insurance certificate.

7. Full-Service Corporate Movers

When you’re hiring a moving company for a corporate move, it’s a smart idea to hire full-service movers. Full-service movers will handle packing duties in addition to loading, transporting, and unloading your items. In almost every case, they’ll pack your items more quickly, affordably, and securely than if your team tries to pack up the office by itself.

8. Donations & Clutter Disposal

Some corporate movers can help you dispose of unwanted furniture, appliances, and clutter when relocating your office. At College Hunks, donation and clutter removal is one of our specialties. So, if it looks like you’ll need help getting rid of unwanted items, you can have us donate or dispose of these items prior to your move.

Tips for the Moving Process

9. Get Employees Involved Early

Office relocations are major projects, requiring buy-in from your entire team. As such, you’ll want to get your employees involved as early as possible. Keep your team up to date on the planning stages of your move, welcome feedback and questions about how the transition will occur, and get your employees involved in the moving process. Corporate movers suggest having your employees pack up their own desks, so they can easily set up their work station at your new office.

10. Change Your Contact Info

Changing your contact info might seem like an obvious step, but it’s one that many businesses get wrong. Most often, it’s a job that gets lost in the confusion of a larger move. You’ll want to make sure that doesn’t happen. To do so, manage it like any other project. Determine the steps you’ll need to take, set a timeline for completion, and assign the job to a trusted team member.

11. Origin/Destination Moving Managers

When you start relocating items from one office to another, it’s a good idea to have two moving managers. Have one moving manager stationed at the origin point (i.e., your old workplace). Then, have another at the destination point (i.e., your new office). Make sure that both moving managers have an easy way to communicate with one another and with your corporate movers.

12. Celebrate Your New Office

With all the hard work that goes into relocating your office, you and your team deserve some time to relax and pat yourselves on the back. So once you’ve settled in, set aside some time to celebrate your new space and thank your employees for all their hard work.

Need moving services for a corporate relocation? Schedule a quote from our corporate movers or call 1-888-689-5999 to request a quote by phone.

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